ICADLA 2: International Conference on African Digital Libraries and Archives

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Programme: International Conference on African Digital Libraries and Archives (ICADLA 2)
(2012-04-11) International Conference on African Digital Libraries and Archives (ICADLA 2)
This strategic planning conference will bring together Directors of National Archives, Libraries and Museums and tertiary institutions across Africa to discuss how they can design and implement national digitisation programmes to improve the availability of and access to African scholarly and cultural digital content to enhance the continent’s development efforts.
Resource mobilisation: a prerequisite for project implementation, success and sustainability
(2012-04-18) Molefe, Chedza
Unprecedented developments in technology that lead to remarkable increases in knowledge processing and production, coupled with new user demands, have made digitization essential. Access to resources has dwindled in the wake of the economic slow-down. It has become imperative to make projects attractive to donors through proper and elaborate planning. Collaboration, an old concept in libraries, is one strategy for attraction. Resource mobilization, an important part of planning, should always be the first step in embarking on digitization projects. It should therefore be carried out in a systematic way following a resource mobilization strategy with specific steps. The Organization of African Unity (OAU) now defunct project illustrates how deficiencies in resource mobilization can lead to project failure. It is proposed that ICADLA set up a steering team to work with Economic Commission for Africa (ECA) and the African Union Commission (AUC) to implement resource mobilization strategy with the view to coordinating and promoting digitization projects in Africa for the development of an African Digital Library of information for development.
DESIGN CONSIDERATIONS FOR DIGITAL IMAGE LIBRARIES
(2012-06-14) Maeder, Anthony J.
Design of digital image libraries requires choices for numerous configuration aspects, such as resolution and display settings. These aspects can be categorized into different types of design criteria based on whether they are a human viewing and usage factor, or a stage in the image library management process. The criteria can also be applied in a hierarchy of nested versions of access to the library to suit different usage circumstances. Here we present a framework for design criteria using this approach, and apply it to some example cases.
CREATION OF A DIGITAL AFRICAN ARCHIVE PPT
(2012-06-14) Malan, Pierre
Sabinet Gateway, a non-profit organization that promotes and supports library and information services in Africa, has been awarded a $1,8 million grant from the Carnegie Corporation New York to create an African Online Journal Archive. This archive, the first of its kind to contain purely African content, will make academic inputs from all over Africa available for research purposes to local and international organisations and academic institutions. The aim is to create for the first time a central full-text repository of retrospective journal content that contains important African research across a number of fields, including the medical, social sciences and environmental arenas. These materials have unique value, providing not only the vital groundwork for further or related research but assisting to preserve the heritage of the African continent. Stretching over four years, this project includes the sourcing of African journal content, the negotiation of publisher agreements, digitization and indexing of the journal content and the creation of a front end that will make the journal content easily accessible to end users online. As a result the project aims for the archive to contain approximately 90 000 articles.
PRINCIPLES OF THE DIGITAL HERITAGE PPT
(2012-06-14) Layton, Roger
THE GREYLIT PROJECT: INTERNATIONAL CO-OPERATIVE CHALLENGES IN CAPACITY AND RESOURCES
(2012-06-14) Myers, Glenda; Aloia, Danielle; Bekwa, Phindile
The broadest definition of grey literature covers a body of literature that cannot easily be found by means of conventional published channels, and includes government research, non-profit reports and reports from other primary resource materials. In the digital age, the reputation of the source is of prime importance. As such, the Institutional Repository (IR) is able to play an important part in validation of the integrity of material. The New York Academy of Medicine (NYAM) has invited the Witwatersrand Health Sciences Library (WHSL) to partner with them in adding suitable South African public health and health policy documents to their Grey Literature Report. In order to co-operate, WHSL has had to formulate a strategy for digitization of the material that it wishes to contribute to the Grey Literature Report. This paper describes some of the challenges applicable to the digitization of healthcare material at WHSL.
DEVELOPING NEW APPROACHES TO THE PRESERVATION AND SHARING OF AFRICA’S PRINTED HERITAGE: THE ERITREAN CASE.
(2012-06-14) Tewolde, Azeb; Zaccaria, Massimo
The project that we have been working in the last two years is the case of a dispersed collection and the attempt to virtually recreate/ reassemble it. The project was financed by the European Union (EU) with the granting of a Marie Curie fellowship and implemented in cooperation with the Research and Documentation Centre of Asmara and the University of Pavia (Italy) in the period 2009-2011.
Closing Plenary
(2012-06-14) ICADLA 2
The closing plenary session was facilitated by Felix Ubogu and Abraham Azubuike. The plenary commenced with the presentation of suggestions and nominations for the ICADLA Conveners, the ICADLA Standing Committee Members, the International Advisory Committee and the Supporting Partners.
DIGITIZATION OF ARCHIVAL RECORDS: THE KENYA NATIONAL ARCHIVES AND DOCUMENTATION SERVICE EXPERIENCE.
(2012-06-14) Namande, Ben Wekalao
The Kenya National Archives was established in 1965 by an Act of Parliament to provide custody, among other functions, to public and private records of enduring value. It is worth noting that some information resources at the Kenya National Archives were created as early as the 17th century. Some of these old materials have since deteriorated as a result of both environmental and biological dangers and become fragile, brittle and discoloured. This situation highlights the need for long-term availability of such resources. This paper is a sojourn in the digitization endeavours at the Kenya National Archives. It shows what has been done and the challenges that have been experienced. Despite the four-phase attempt to digitize over 680 million pages of records, the process has experienced myriad challenges those of particularly inadequate human capital and financial resources.
THE GREYLIT PROJECT: INTERNATIONAL CO-OPERATIVE CHALLENGES IN CAPACITY AND RESOURCES PPT
(2012-06-14) Myers, Glenda; Aloia, Danielle; Bekwa, Phindile
The broadest definition of grey literature covers a body of literature that cannot easily be found by means of conventional published channels, and includes government research, non-profit reports and reports from other primary resource materials. In the digital age, the reputation of the source is of prime importance. As such, the Institutional Repository (IR) is able to play an important part in validation of the integrity of material. The New York Academy of Medicine (NYAM) has invited the Witwatersrand Health Sciences Library (WHSL) to partner with them in adding suitable South African public health and health policy documents to their Grey Literature Report. In order to co-operate, WHSL has had to formulate a strategy for digitization of the material that it wishes to contribute to the Grey Literature Report. This paper describes some of the challenges applicable to the digitization of healthcare material at WHSL.
CAPACITY BUILDING ACTIVITIES ON OPEN ACCESS: THE UNITED NATIONS ECONOMIC COMMISSION FOR AFRICA PERSPECTIVE PPT
(2012-06-14) Onyancha, Ms Irene
The United Nations Economic Commission for Africa, through the Division for ICT, Science and Technology, and in partnership with donors and other multi stakeholders, has played a significant role at national and regional level in facilitating development and fine-tuning of policies to improve the use of ICT application and promote knowledge access for socio-economic development in Africa. In addition ECA as an Open Access publisher contributes to a wealth of knowledge detailing on important research or decisions that have been made on the economic and social developmental aspects in Africa. This has been made available through the ECA Institutional repository currently containing 17,000 metadata records with about 11,000 linked digital files. Furthermore, ECA has established the Access to Scientific Knowledge in Africa initiative (ASKIA), a framework for bringing together scientific and socio-economic information for the African community over an interactive online portal acting as a one-stop shop to such knowledge and associated information. Different modalities are proposed in achieving the goals of ASKIA taking into consideration the information needs of users, opportunities brought by new technologies and the global trends on knowledge exchange and dissemination. Capacity building to strengthen institutional capacities to capture, manage and disseminate local content is an integral part of the programme.
Keynote
(2012-06-14) Anyanwu, Professor John C.
DIGITIZATION OF ARCHIVAL RECORDS: THE KENYA NATIONAL ARCHIVES AND DOCUMENTATION SERVICE EXPERIENCE. PPT
(2012-06-14) Namande, Ben Wekalao
The Kenya National Archives was established in 1965 by an Act of Parliament to provide custody, among other functions, to public and private records of enduring value. It is worth noting that some information resources at the Kenya National Archives were created as early as the 17th century. Some of these old materials have since deteriorated as a result of both environmental and biological dangers and become fragile, brittle and discoloured. This situation highlights the need for long-term availability of such resources. This paper is a sojourn in the digitization endeavours at the Kenya National Archives. It shows what has been done and the challenges that have been experienced. Despite the four-phase attempt to digitize over 680 million pages of records, the process has experienced myriad challenges those of particularly inadequate human capital and financial resources.
COLLECTIONS AND MARKETS: PITFALLS AND POSSIBILITIES
(2012-06-14) Larsen, David
Many archives have special collections that experience or could experience consistent use by publishers and broadcasters to illustrate a particular historical period or subject field. Archives and archives professionals, however, often find themselves uncertain about how to deal with what they see as “commercial” interests. How does one protect the integrity of a collection and even the principle of open access against such interests; when are such interests valid and when are they illegitimate? What is the role of publishers and broadcasters in society and where does this overlap with the mandate of archives to preserve, research, educate and inform? And where do the roles diverge? What is the difference between editorial and commercial publishing? This paper seeks to explore such questions, moving toward the formulation of clear policies and strategies for interacting with editorial markets. Insight will be provided from a decade of working on the interface between public archives and publishing and broadcast markets. The paper seeks to facilitate understanding and give insights that empower wise choices that protect the long-term integrity of archival collections. Building on the concept of appropriate access, the paper will argue that there is a significant difference between commercial markets for archival content, and editorial markets. Commercial markets in the business of promoting products or services are almost never appropriate channels for the publishing of archival content. Editorial markets, on the other hand, when operating with the mandate that society has given them, should be seen as an extension of the mandate that archives have to educate and inform. In this regard they should be seen as strategic partners.This paper will also argue for layers of appropriate access and rights to use a collection, indicating appropriate models for interacting with various users and granting usage rights.
CHALLENGES AND PROSPECTS FACING THE DIGITIZATION OF HISTORICAL RECORDS FOR THEIR PRESERVATION WITHIN THE NATIONAL ARCHIVES OF ZIMBABWE PPT
(2012-06-14) Sigauke, Delight T.; Nengomasha, Dr C. T.
The National Archives of Zimbabwe Act (1986) has declared that historical records in particular must be protected against any destruction, defacing, alteration, mutilation or damage. Despite this, the pace at which digitization has been implemented by the National Archives of Zimbabwe and other memory institutions to ensure the protection and preservation of historical records and other valuable information materials, has been slack and ad-hoc. This paper will present and discuss the circumstances and challenges facing the country’s National Archiving institution in embarking on digitization efforts to preserve selected public and private historical records and archives-generated public registries, memory institutions and other information centres in Zimbabwe.
Developing New Approaches to the Preservation and Sharing of Africa’s Printed Heritage: The Eritrean Case
(2012-06-14) Tewolde, Azeb; Zaccaria, Massimo
The project that we have been working in the last two years is the case of a dispersed collection and the attempt to virtually recreate/ reassemble it. The project was financed by the European Union (EU) with the granting of a Marie Curie fellowship and implemented in cooperation with the Research and Documentation Centre of Asmara and the University of Pavia (Italy) in the period 2009-2011.
Collaborative Platform for Knowledge Access
(2012-06-14) Bwamkuu, Africa Jumanne
AAU is the association of private and public academic institutions in Africa that are recognized by law in their countries as higher education institutions. •DATAD is the initiative was born out of a pilot project in 2000 to index, abstract, and distribute theses and dissertations
Presenters & Presentation
(2012-06-14) ICADLA 2
Presented at the 2nd International Conference on African Digital Libraries and Archives (ICADLA-2), University of Witwatersrand, Johannesburg, South Africa, 14th – 18th November, 2011
Being Strategic About Digitization Projects
(2012-06-14) Azubuike, Abraham
“A digital library is an online collection of digital objects, of assured quality, that are created or collected and managed according to internationally accepted principles for collection development and made accessible in a coherent and sustainable manner, supported by services necessary to allow users to retrieve and exploit the resources”. (IFLA )
ESTABLISHING A DIGITIZATION PROGRAMME FOR NAMIBIA: PROMISES, PITFALLS AND PROGRESS
(2012-06-14) Hillebrecht, Werner
Digitization has spread world-wide like an infectious disease and no country has been spared. Guidelines, instructions and policies can be found in abundance on the Internet. Nevertheless, it seems that the same mistakes are made again and again. This paper analyses the experiences of the National Archives of Namibia, which has gone through the whole wide array of pitfalls and mistakes. The paper comes to the conclusion that, under African conditions of very limited resources, certain mistakes are unavoidable until the adequate local conditions have been explored and local solutions have been found.