ICADLA 2: International Conference on African Digital Libraries and Archives

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Programme: International Conference on African Digital Libraries and Archives (ICADLA 2)
(2012-04-11) International Conference on African Digital Libraries and Archives (ICADLA 2)
This strategic planning conference will bring together Directors of National Archives, Libraries and Museums and tertiary institutions across Africa to discuss how they can design and implement national digitisation programmes to improve the availability of and access to African scholarly and cultural digital content to enhance the continent’s development efforts.
Resource mobilisation: a prerequisite for project implementation, success and sustainability
(2012-04-18) Molefe, Chedza
Unprecedented developments in technology that lead to remarkable increases in knowledge processing and production, coupled with new user demands, have made digitization essential. Access to resources has dwindled in the wake of the economic slow-down. It has become imperative to make projects attractive to donors through proper and elaborate planning. Collaboration, an old concept in libraries, is one strategy for attraction. Resource mobilization, an important part of planning, should always be the first step in embarking on digitization projects. It should therefore be carried out in a systematic way following a resource mobilization strategy with specific steps. The Organization of African Unity (OAU) now defunct project illustrates how deficiencies in resource mobilization can lead to project failure. It is proposed that ICADLA set up a steering team to work with Economic Commission for Africa (ECA) and the African Union Commission (AUC) to implement resource mobilization strategy with the view to coordinating and promoting digitization projects in Africa for the development of an African Digital Library of information for development.
CREATING DIGITAL LIBRARY COLLECTIONS: PROSPECTS AND CHALLENGES FOR LIBRARIES IN MALAWI
(2012-06-14) Salanje, Francis
Since 2008 Malawi Libraries have created more than ten digital library collections of local publications such as dissertations, theses, reports, scientific papers, speeches by politicians and newspaper articles on HIV/AIDS and gender issues. Most publications included were not “born digital.” This paper views digitization as including the processes of scanning and creation of collections using Open source software such as Greenstone, DSpace, Endnote and Electronic Records and Management System. In Malawi Libraries digitization started after some librarians had attended various training workshops within and outside the country. The projects still face many challenges including: inadequate expertise, use of inadequate equipment, lack of OCR software, unfavourable copyright laws, non-interoperability resulting from use of different content software, thus hampering inter-institutional exchange of records. Some collections are not yet accessible online. It is worth noting however, that constant progress is being made, and some libraries are now acquiring appropriate equipment and software. The Malawi Copyright Act of 1989 is also being revised to accommodate electronic documents. Librarians are gaining expertise mostly through hands-on training.
National Digital Library Strategies:
(2012-06-14) Drijfhout, Douwe; Ledwaba, Lesiba
• Primary source of SA published documentary heritage • Wealth of information • Books, periodicals, newspapers, maps, special collections, government publications, foreign official publications
DIGITIZATION OF HISTORICAL INFORMATION AT THE NATIONAL ARCHIVES OF ZAMBIA: CRITICAL STRATEGIC REVIEW PPT
(2012-06-14) Hamooya, Chrispin
Archives administration in Zambia is the mandate of the National Archives of Zambia (NAZ) of the Ministry of Home Affairs. This mandate is derived from the National Archives Act Chapter 175 of the Laws of Zambia, 1995 edition which provides for the preservation, custody, control and disposal of public archives including public records in Zambia.
DIGITIZATION OF UGANDA’S MUSICAL CULTURAL HERITAGE: LESSONS FROM MAKERERE UNIVERSITY LIBRARY DIGITAL ARCHIVE
(2012-06-14) Namaganda, Agnes
This paper documents the learning experience of the Makerere University Digital Music Archive. It focuses on issues of digitizing sound, intellectual property management, and sustainability. Abrupt technological changes have rendered certain media obsolete hence limited access to music information. Project tasks included identification, selection, preparation of materials, and collection of basic descriptive metadata to allow retrieval. Internationally recognized standard were used to convert from analogue to digital. To create awareness, sensitization seminars were conducted. Collections to-date include: approximately 3,000 sound recordings, 545 video recordings, and 286 photographs, and 1015 items documented. The pace of digitization is slow due to scarcity of playback equipment, copyright issues, and inadequate technical skills. It is envisaged that digitization will improve preservation and access to the musical cultural heritage. However, adequate equipment, funding, training of staff, enforcement of appropriate laws, and provision of improved facilities need to be put in place for studying music in its various formats.
CHALLENGES AND PROSPECTS FACING THE DIGITIZATION OF HISTORICAL RECORDS FOR THEIR PRESERVATION WITHIN THE NATIONAL ARCHIVES OF ZIMBABWE
(2012-06-14) Sigauke, Delight T.; Nengomasha, Dr C. T.
The National Archives of Zimbabwe Act (1986) has declared that historical records in particular must be protected against any destruction, defacing, alteration, mutilation or damage. Despite this, the pace at which digitization has been implemented by the National Archives of Zimbabwe and other memory institutions to ensure the protection and preservation of historical records and other valuable information materials, has been slack and ad-hoc. This paper will present and discuss the circumstances and challenges facing the country’s National Archiving institution in embarking on digitization efforts to preserve selected public and private historical records and archives-generated public registries, memory institutions and other information centres in Zimbabwe.
Institutional repositories: description of VITAL as an example of a Fedora-based digital assets management system.
(2012-06-14) Saadallah, Nabil
Editorial Note: ICADLA 2
(2012-06-14) Walker, Clare M.
The overriding policy in editing these papers, as for the proceedings of ICADLA-1 in 2009, has been to retain as much as possible the original “voices” of the contributors, all of whom have presented and written in English although one knows that in Africa this is seldom the first language of most contributors.
COLLECTIONS AND MARKETS: PITFALLS AND POSSIBILITIES
(2012-06-14) Larsen, David
Many archives have special collections that experience or could experience consistent use by publishers and broadcasters to illustrate a particular historical period or subject field. Archives and archives professionals, however, often find themselves uncertain about how to deal with what they see as “commercial” interests. How does one protect the integrity of a collection and even the principle of open access against such interests; when are such interests valid and when are they illegitimate? What is the role of publishers and broadcasters in society and where does this overlap with the mandate of archives to preserve, research, educate and inform? And where do the roles diverge? What is the difference between editorial and commercial publishing? This paper seeks to explore such questions, moving toward the formulation of clear policies and strategies for interacting with editorial markets. Insight will be provided from a decade of working on the interface between public archives and publishing and broadcast markets. The paper seeks to facilitate understanding and give insights that empower wise choices that protect the long-term integrity of archival collections. Building on the concept of appropriate access, the paper will argue that there is a significant difference between commercial markets for archival content, and editorial markets. Commercial markets in the business of promoting products or services are almost never appropriate channels for the publishing of archival content. Editorial markets, on the other hand, when operating with the mandate that society has given them, should be seen as an extension of the mandate that archives have to educate and inform. In this regard they should be seen as strategic partners.This paper will also argue for layers of appropriate access and rights to use a collection, indicating appropriate models for interacting with various users and granting usage rights.
CHALLENGES AND PROSPECTS FACING THE DIGITIZATION OF HISTORICAL RECORDS FOR THEIR PRESERVATION WITHIN THE NATIONAL ARCHIVES OF ZIMBABWE PPT
(2012-06-14) Sigauke, Delight T.; Nengomasha, Dr C. T.
The National Archives of Zimbabwe Act (1986) has declared that historical records in particular must be protected against any destruction, defacing, alteration, mutilation or damage. Despite this, the pace at which digitization has been implemented by the National Archives of Zimbabwe and other memory institutions to ensure the protection and preservation of historical records and other valuable information materials, has been slack and ad-hoc. This paper will present and discuss the circumstances and challenges facing the country’s National Archiving institution in embarking on digitization efforts to preserve selected public and private historical records and archives-generated public registries, memory institutions and other information centres in Zimbabwe.
Developing New Approaches to the Preservation and Sharing of Africa’s Printed Heritage: The Eritrean Case
(2012-06-14) Tewolde, Azeb; Zaccaria, Massimo
The project that we have been working in the last two years is the case of a dispersed collection and the attempt to virtually recreate/ reassemble it. The project was financed by the European Union (EU) with the granting of a Marie Curie fellowship and implemented in cooperation with the Research and Documentation Centre of Asmara and the University of Pavia (Italy) in the period 2009-2011.
Collaborative Platform for Knowledge Access
(2012-06-14) Bwamkuu, Africa Jumanne
AAU is the association of private and public academic institutions in Africa that are recognized by law in their countries as higher education institutions. •DATAD is the initiative was born out of a pilot project in 2000 to index, abstract, and distribute theses and dissertations
Presenters & Presentation
(2012-06-14) ICADLA 2
Presented at the 2nd International Conference on African Digital Libraries and Archives (ICADLA-2), University of Witwatersrand, Johannesburg, South Africa, 14th – 18th November, 2011
Being Strategic About Digitization Projects
(2012-06-14) Azubuike, Abraham
“A digital library is an online collection of digital objects, of assured quality, that are created or collected and managed according to internationally accepted principles for collection development and made accessible in a coherent and sustainable manner, supported by services necessary to allow users to retrieve and exploit the resources”. (IFLA )
ESTABLISHING A DIGITIZATION PROGRAMME FOR NAMIBIA: PROMISES, PITFALLS AND PROGRESS
(2012-06-14) Hillebrecht, Werner
Digitization has spread world-wide like an infectious disease and no country has been spared. Guidelines, instructions and policies can be found in abundance on the Internet. Nevertheless, it seems that the same mistakes are made again and again. This paper analyses the experiences of the National Archives of Namibia, which has gone through the whole wide array of pitfalls and mistakes. The paper comes to the conclusion that, under African conditions of very limited resources, certain mistakes are unavoidable until the adequate local conditions have been explored and local solutions have been found.
ABSTRACTS OF PRESENTATIONS
(2012-06-14) Amollo, Beatrice Adera; Anyanwu, Professor John C.; Azubuike, Dr Abraham; Bennett, Richard; Buys, Matthew; Bwamkuu, Africa Jumanne; Cousins, Jill; Hamooya, Chrispin; Hillebrecht, Werner; Kaddu, Sarah; Kalule, Ezra; Kagoda-Batuwa, Sarah; Kahle, Brewster; Kujenga, A.; de Vries., R.; Larsen, David; Layton, Roger; Maeder, Anthony J.; Malan, Pierre; Molefe, Chedza; Morgos, Dr Rafaa A. Ghobrial; Myers, Glenda; Aloia, Danielle; Bekwa, Phindile; Namaganda, Agnes; Namande, Ben Wekalao; Ndayisaba, Jean Paul; Onyancha, Ms Irene; Saadallah, Mr Nabil; Salanje, Geoffrey Francis; Sigauke, Delight T.; Nengomasha, Dr C. T.; Tewolde, Azeb; Zaccaria, Massimo; Wilson, Deborah; Wordofa, Teklemichael T.
Second International Conference on African Digital Libraries and Archives, abstracts of presentations
THE DIGITAL FUTURE OF SCIENTIFIC AND TECHNOLOGICAL INFORMATION (STI) IN THE SUDANESE RESEARCH COMMUNITY PPT
(2012-06-14) Morgos, Dr Rafaa A. Ghobrial
Sudan is a country rich in heritage; scientific research outputs and traditional knowledge are the Collective Scientific Memory. This paper reviews S&D and Information and Communications Technology (ICT) development in the country. It aims to optimize the use of information and knowledge systems in the research community to explore new areas of research and elaborate on expected values of the digital future. The most important findings of this study are that the existence of entities within traditional organizational structures and the environment is conducive to creativity, and that the range of innovation is limited. STI is hampered by lack of coordination, communication and cooperation, a fragile infrastructure and insufficient financial and human resources. In conclusion the study proposes a digital system for sharing and exchange of S&T knowledge i.e. for the open flow of information and knowledge for research projects, in order to revolutionize the prevailing reality in research institutions for them to cope and position themselves in the information and knowledge society.
BURUNDI ARCHIVES: POLICY AND LEGISLATIVE FRAMEWORK PPT
(2012-06-14) Ndayisaba, Jean Paul
The paper discusses the situation at Burundi Archives in modern society, its role, development and future. It provides an overview of the current socio-political and economic environment after four decades of civil war that prevailed in Burundi, as is well known, at periods from independence in 1962 to the present. Recent research findings regarding current record keeping initiatives in the public and private sector in Burundi and their effect on service delivery are presented. Included is the recent project initiated by the International Records Management Trust through its East Africa regional research project conducted by archivists and records managers on “Aligning records management with e-Government/Information Communication Technology and freedom of information in East Africa”. The key characteristics of economic advancement in Africa are transparency, responsibility, accountability, participation of all the people, both men and women, and responsiveness to the peoples’ needs. The general intention behind this paper is to present the legal and policy framework regarding freedom of information, ICT and e-Government initiatives and national plans, records management and archives issues. Nowadays, development is to a large extent achieved through the documentation of decision processes and actions, and by making the resulting documentation accessible to the citizens. This presentation will provide an opportunity to describe key government bodies, their mandate, structure, staffing, training and role in preserving the memory of society, through, for example, the creation, management and dissemination of trustworthy records, which will further be referred to as record-keeping. The paper concludes by positing that Burundi archives are underutilized as information sources. This is partly due to professional problems like lack of recognition of archives by governments, obsolete legislation, lack of professional training and advocacy, inadequate service, and inadequate or non-existent access tools. Another factor is lack of appropriate hardware and software and user-friendly systems, lack of knowledge using information technology, costs, and the vulnerability of digital information. Finally, the paper will discuss the challenge of record-keeping and some of opportunities in the digital society.
RESOURCE MOBILIZATION FOR CAPACITY DEVELOPMENT FOR DIGITIZATION PPT
(2012-06-14) Motsi, Alexio
Why Digitization? •Bridging the information divide •Provision of equitable access to information •Global economic role playing •Marketing and popularization •Preservation and Access •Education •Communication