The University Of The Witwatersrand, Johannesburg is compliant with and applies the Protection of Personal Information Act, 4 of 2013 (“POPIA”).
If you contact us with an enquiry or complaint about the website, we will retain this information until the issue is resolved.
| Groups who are affected | Information we collect | Why we collect this information | What we do with this information | How long is it kept for |
|---|---|---|---|---|
| Registered users of the repository | Name and email address | To facilitate logging into and depositing to the repository | Name and email: We use this information | Name and email: An account remains active until it is deleted. You can delete your account through your profile settings. |
| IP address | IP addresses are logged in order to maintain the security of our systems. | To assist repository users in depositing. | IP address: Server logs are retained for a maximum of 2-3 years. | |
| Deal with enquiries and complaints made by you relating to the repository | ||||
| To inform you of any changes to the repository. Where requests for access to restricted collections are made via the repository we send the following information (provided by you) to the collection managers of that collection. This includes: email address | ||||
| name organisation (workplace) job title / position within the organisation description of why the user wants access Some of this information is temporarily recorded in our logfiles but it is not stored within the repository. IP address: Our server logs keep a record of a client’s IP address. This information is used for security audit and forensic security purposes. | ||||
| Users of our website | Our website uses cookies - a cookie is a small piece of information that a website stores through the web browser on your computer that it can later retrieve when you visit the website again. This means that the website will remember your preferences. IP address | We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy can be found here . You can refuse permission to store these cookies by using the cookie notification on our website. IP addresses are logged in order to maintain the security of our systems. | We may gather information about your use of our website by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever.IP address: Our server logs keep a record of a client’s IP address. This information is used for security audit and forensic security purposes. | You can adjust the settings on your browser to decline any cookies if you wish. This can easily be done by activating the reject cookies setting on your computer. For more information on controlling cookies see https://www.aboutcookies.org IP address:Server logs are retained for a maximum of 2-3 years. |