ICADLA 2: International Conference on African Digital Libraries and Archives

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ABSTRACTS OF PRESENTATIONS
(2012-06-14) Amollo, Beatrice Adera; Anyanwu, Professor John C.; Azubuike, Dr Abraham; Bennett, Richard; Buys, Matthew; Bwamkuu, Africa Jumanne; Cousins, Jill; Hamooya, Chrispin; Hillebrecht, Werner; Kaddu, Sarah; Kalule, Ezra; Kagoda-Batuwa, Sarah; Kahle, Brewster; Kujenga, A.; de Vries., R.; Larsen, David; Layton, Roger; Maeder, Anthony J.; Malan, Pierre; Molefe, Chedza; Morgos, Dr Rafaa A. Ghobrial; Myers, Glenda; Aloia, Danielle; Bekwa, Phindile; Namaganda, Agnes; Namande, Ben Wekalao; Ndayisaba, Jean Paul; Onyancha, Ms Irene; Saadallah, Mr Nabil; Salanje, Geoffrey Francis; Sigauke, Delight T.; Nengomasha, Dr C. T.; Tewolde, Azeb; Zaccaria, Massimo; Wilson, Deborah; Wordofa, Teklemichael T.
Second International Conference on African Digital Libraries and Archives, abstracts of presentations
AN ANALYSIS OF THE VALUES, IMPACT AND BENEFITS OF DIGITISATION FOR BUILDING NATIONAL IDENTITY
(2012-06-14) Tanner, Simon
Being Strategic About Digitization Projects
(2012-06-14) Azubuike, Abraham
“A digital library is an online collection of digital objects, of assured quality, that are created or collected and managed according to internationally accepted principles for collection development and made accessible in a coherent and sustainable manner, supported by services necessary to allow users to retrieve and exploit the resources”. (IFLA )
Biographical Notes on Presenters
(2012-06-14) ICADLA 2
Second International Conference on African Digital Libraries and Archives, biographical notes on presenters
BURUNDI ARCHIVES: POLICY AND LEGISLATIVE FRAMEWORK
(2012-06-14) Ndayisaba, Jean Paul
The paper discusses the situation at Burundi Archives in modern society, its role, development and future. It provides an overview of the current socio-political and economic environment after four decades of civil war that prevailed in Burundi, as is well known, at periods from independence in 1962 to the present. Recent research findings regarding current record keeping initiatives in the public and private sector in Burundi and their effect on service delivery are presented. Included is the recent project initiated by the International Records Management Trust through its East Africa regional research project conducted by archivists and records managers on “Aligning records management with e-Government/Information Communication Technology and freedom of information in East Africa”. The key characteristics of economic advancement in Africa are transparency, responsibility, accountability, participation of all the people, both men and women, and responsiveness to the peoples’ needs. The general intention behind this paper is to present the legal and policy framework regarding freedom of information, ICT and e-Government initiatives and national plans, records management and archives issues. Nowadays, development is to a large extent achieved through the documentation of decision processes and actions, and by making the resulting documentation accessible to the citizens. This presentation will provide an opportunity to describe key government bodies, their mandate, structure, staffing, training and role in preserving the memory of society, through, for example, the creation, management and dissemination of trustworthy records, which will further be referred to as record-keeping. The paper concludes by positing that Burundi archives are underutilized as information sources. This is partly due to professional problems like lack of recognition of archives by governments, obsolete legislation, lack of professional training and advocacy, inadequate service, and inadequate or non-existent access tools. Another factor is lack of appropriate hardware and software and user-friendly systems, lack of knowledge using information technology, costs, and the vulnerability of digital information. Finally, the paper will discuss the challenge of record-keeping and some of opportunities in the digital society.
BURUNDI ARCHIVES: POLICY AND LEGISLATIVE FRAMEWORK PPT
(2012-06-14) Ndayisaba, Jean Paul
The paper discusses the situation at Burundi Archives in modern society, its role, development and future. It provides an overview of the current socio-political and economic environment after four decades of civil war that prevailed in Burundi, as is well known, at periods from independence in 1962 to the present. Recent research findings regarding current record keeping initiatives in the public and private sector in Burundi and their effect on service delivery are presented. Included is the recent project initiated by the International Records Management Trust through its East Africa regional research project conducted by archivists and records managers on “Aligning records management with e-Government/Information Communication Technology and freedom of information in East Africa”. The key characteristics of economic advancement in Africa are transparency, responsibility, accountability, participation of all the people, both men and women, and responsiveness to the peoples’ needs. The general intention behind this paper is to present the legal and policy framework regarding freedom of information, ICT and e-Government initiatives and national plans, records management and archives issues. Nowadays, development is to a large extent achieved through the documentation of decision processes and actions, and by making the resulting documentation accessible to the citizens. This presentation will provide an opportunity to describe key government bodies, their mandate, structure, staffing, training and role in preserving the memory of society, through, for example, the creation, management and dissemination of trustworthy records, which will further be referred to as record-keeping. The paper concludes by positing that Burundi archives are underutilized as information sources. This is partly due to professional problems like lack of recognition of archives by governments, obsolete legislation, lack of professional training and advocacy, inadequate service, and inadequate or non-existent access tools. Another factor is lack of appropriate hardware and software and user-friendly systems, lack of knowledge using information technology, costs, and the vulnerability of digital information. Finally, the paper will discuss the challenge of record-keeping and some of opportunities in the digital society.
CAPACITY BUILDING ACTIVITIES ON OPEN ACCESS: THE UNITED NATIONS ECONOMIC COMMISSION FOR AFRICA PERSPECTIVE
(2012-06-14) Onyancha, Ms Irene
The United Nations Economic Commission for Africa, through the Division for ICT, Science and Technology, and in partnership with donors and other multi stakeholders, has played a significant role at national and regional level in facilitating development and fine-tuning of policies to improve the use of ICT application and promote knowledge access for socio-economic development in Africa. In addition ECA as an Open Access publisher contributes to a wealth of knowledge detailing on important research or decisions that have been made on the economic and social developmental aspects in Africa. This has been made available through the ECA Institutional repository currently containing 17,000 metadata records with about 11,000 linked digital files. Furthermore, ECA has established the Access to Scientific Knowledge in Africa initiative (ASKIA), a framework for bringing together scientific and socio-economic information for the African community over an interactive online portal acting as a one-stop shop to such knowledge and associated information. Different modalities are proposed in achieving the goals of ASKIA taking into consideration the information needs of users, opportunities brought by new technologies and the global trends on knowledge exchange and dissemination. Capacity building to strengthen institutional capacities to capture, manage and disseminate local content is an integral part of the programme.
CAPACITY BUILDING ACTIVITIES ON OPEN ACCESS: THE UNITED NATIONS ECONOMIC COMMISSION FOR AFRICA PERSPECTIVE PPT
(2012-06-14) Onyancha, Ms Irene
The United Nations Economic Commission for Africa, through the Division for ICT, Science and Technology, and in partnership with donors and other multi stakeholders, has played a significant role at national and regional level in facilitating development and fine-tuning of policies to improve the use of ICT application and promote knowledge access for socio-economic development in Africa. In addition ECA as an Open Access publisher contributes to a wealth of knowledge detailing on important research or decisions that have been made on the economic and social developmental aspects in Africa. This has been made available through the ECA Institutional repository currently containing 17,000 metadata records with about 11,000 linked digital files. Furthermore, ECA has established the Access to Scientific Knowledge in Africa initiative (ASKIA), a framework for bringing together scientific and socio-economic information for the African community over an interactive online portal acting as a one-stop shop to such knowledge and associated information. Different modalities are proposed in achieving the goals of ASKIA taking into consideration the information needs of users, opportunities brought by new technologies and the global trends on knowledge exchange and dissemination. Capacity building to strengthen institutional capacities to capture, manage and disseminate local content is an integral part of the programme.
CHALLENGES AND PROSPECTS FACING THE DIGITIZATION OF HISTORICAL RECORDS FOR THEIR PRESERVATION WITHIN THE NATIONAL ARCHIVES OF ZIMBABWE
(2012-06-14) Sigauke, Delight T.; Nengomasha, Dr C. T.
The National Archives of Zimbabwe Act (1986) has declared that historical records in particular must be protected against any destruction, defacing, alteration, mutilation or damage. Despite this, the pace at which digitization has been implemented by the National Archives of Zimbabwe and other memory institutions to ensure the protection and preservation of historical records and other valuable information materials, has been slack and ad-hoc. This paper will present and discuss the circumstances and challenges facing the country’s National Archiving institution in embarking on digitization efforts to preserve selected public and private historical records and archives-generated public registries, memory institutions and other information centres in Zimbabwe.
CHALLENGES AND PROSPECTS FACING THE DIGITIZATION OF HISTORICAL RECORDS FOR THEIR PRESERVATION WITHIN THE NATIONAL ARCHIVES OF ZIMBABWE PPT
(2012-06-14) Sigauke, Delight T.; Nengomasha, Dr C. T.
The National Archives of Zimbabwe Act (1986) has declared that historical records in particular must be protected against any destruction, defacing, alteration, mutilation or damage. Despite this, the pace at which digitization has been implemented by the National Archives of Zimbabwe and other memory institutions to ensure the protection and preservation of historical records and other valuable information materials, has been slack and ad-hoc. This paper will present and discuss the circumstances and challenges facing the country’s National Archiving institution in embarking on digitization efforts to preserve selected public and private historical records and archives-generated public registries, memory institutions and other information centres in Zimbabwe.
Closing Plenary
(2012-06-14) ICADLA 2
The closing plenary session was facilitated by Felix Ubogu and Abraham Azubuike. The plenary commenced with the presentation of suggestions and nominations for the ICADLA Conveners, the ICADLA Standing Committee Members, the International Advisory Committee and the Supporting Partners.
Collaborative Platform for Knowledge Access
(2012-06-14) Bwamkuu, Africa Jumanne
AAU is the association of private and public academic institutions in Africa that are recognized by law in their countries as higher education institutions. •DATAD is the initiative was born out of a pilot project in 2000 to index, abstract, and distribute theses and dissertations
COLLECTIONS AND MARKETS: PITFALLS AND POSSIBILITIES
(2012-06-14) Larsen, David
Many archives have special collections that experience or could experience consistent use by publishers and broadcasters to illustrate a particular historical period or subject field. Archives and archives professionals, however, often find themselves uncertain about how to deal with what they see as “commercial” interests. How does one protect the integrity of a collection and even the principle of open access against such interests; when are such interests valid and when are they illegitimate? What is the role of publishers and broadcasters in society and where does this overlap with the mandate of archives to preserve, research, educate and inform? And where do the roles diverge? What is the difference between editorial and commercial publishing? This paper seeks to explore such questions, moving toward the formulation of clear policies and strategies for interacting with editorial markets. Insight will be provided from a decade of working on the interface between public archives and publishing and broadcast markets. The paper seeks to facilitate understanding and give insights that empower wise choices that protect the long-term integrity of archival collections. Building on the concept of appropriate access, the paper will argue that there is a significant difference between commercial markets for archival content, and editorial markets. Commercial markets in the business of promoting products or services are almost never appropriate channels for the publishing of archival content. Editorial markets, on the other hand, when operating with the mandate that society has given them, should be seen as an extension of the mandate that archives have to educate and inform. In this regard they should be seen as strategic partners.This paper will also argue for layers of appropriate access and rights to use a collection, indicating appropriate models for interacting with various users and granting usage rights.
CREATING DIGITAL LIBRARY COLLECTIONS: PROSPECTS AND CHALLENGES FOR LIBRARIES IN MALAWI
(2012-06-14) Salanje, Francis
Since 2008 Malawi Libraries have created more than ten digital library collections of local publications such as dissertations, theses, reports, scientific papers, speeches by politicians and newspaper articles on HIV/AIDS and gender issues. Most publications included were not “born digital.” This paper views digitization as including the processes of scanning and creation of collections using Open source software such as Greenstone, DSpace, Endnote and Electronic Records and Management System. In Malawi Libraries digitization started after some librarians had attended various training workshops within and outside the country. The projects still face many challenges including: inadequate expertise, use of inadequate equipment, lack of OCR software, unfavourable copyright laws, non-interoperability resulting from use of different content software, thus hampering inter-institutional exchange of records. Some collections are not yet accessible online. It is worth noting however, that constant progress is being made, and some libraries are now acquiring appropriate equipment and software. The Malawi Copyright Act of 1989 is also being revised to accommodate electronic documents. Librarians are gaining expertise mostly through hands-on training.
CREATING DIGITAL LIBRARY COLLECTIONS: PROSPECTS AND CHALLENGES FOR LIBRARIES IN MALAWI PPT
(2012-06-14) Salanje, Francis
Over the years there has been steady progress in demand for electronic access to electronic information by researchers, academics, scholars, policy makers, etc.
CREATION OF A DIGITAL AFRICAN ARCHIVE
(2012-06-14) Malan, Pierre
Sabinet Gateway, a non-profit organization that promotes and supports library and information services in Africa, has been awarded a $1,8 million grant from the Carnegie Corporation New York to create an African Online Journal Archive. This archive, the first of its kind to contain purely African content, will make academic inputs from all over Africa available for research purposes to local and international organisations and academic institutions. The aim is to create for the first time a central full-text repository of retrospective journal content that contains important African research across a number of fields, including the medical, social sciences and environmental arenas. These materials have unique value, providing not only the vital groundwork for further or related research but assisting to preserve the heritage of the African continent. Stretching over four years, this project includes the sourcing of African journal content, the negotiation of publisher agreements, digitization and indexing of the journal content and the creation of a front end that will make the journal content easily accessible to end users online. As a result the project aims for the archive to contain approximately 90 000 articles.
CREATION OF A DIGITAL AFRICAN ARCHIVE PPT
(2012-06-14) Malan, Pierre
Sabinet Gateway, a non-profit organization that promotes and supports library and information services in Africa, has been awarded a $1,8 million grant from the Carnegie Corporation New York to create an African Online Journal Archive. This archive, the first of its kind to contain purely African content, will make academic inputs from all over Africa available for research purposes to local and international organisations and academic institutions. The aim is to create for the first time a central full-text repository of retrospective journal content that contains important African research across a number of fields, including the medical, social sciences and environmental arenas. These materials have unique value, providing not only the vital groundwork for further or related research but assisting to preserve the heritage of the African continent. Stretching over four years, this project includes the sourcing of African journal content, the negotiation of publisher agreements, digitization and indexing of the journal content and the creation of a front end that will make the journal content easily accessible to end users online. As a result the project aims for the archive to contain approximately 90 000 articles.
DESIGN CONSIDERATIONS FOR DIGITAL IMAGE LIBRARIES
(2012-06-14) Maeder, Anthony J.
Design of digital image libraries requires choices for numerous configuration aspects, such as resolution and display settings. These aspects can be categorized into different types of design criteria based on whether they are a human viewing and usage factor, or a stage in the image library management process. The criteria can also be applied in a hierarchy of nested versions of access to the library to suit different usage circumstances. Here we present a framework for design criteria using this approach, and apply it to some example cases.
DESIGN CONSIDERATIONS FOR DIGITAL IMAGE LIBRARIES PPT
(2012-06-14) Maeder, Anthony J.
Design of digital image libraries requires choices for numerous configuration aspects, such as resolution and display settings. These aspects can be categorized into different types of design criteria based on whether they are a human viewing and usage factor, or a stage in the image library management process. The criteria can also be applied in a hierarchy of nested versions of access to the library to suit different usage circumstances. Here we present a framework for design criteria using this approach, and apply it to some example cases.
Developing Knowledge for Economic Advancement in Africa PPT
(2012-06-14) Kujenga, A.; de Vries., R.
A digital library (DL) is "an organised collection of information, a focused collection of digital objects, including text, video, and audio, along with methods for access and retrieval, and for selection, organisation, and maintenance of the collection“ (Witten and Bainbridge, 2003)

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